Looking for a good scanning program that can scan to google drive

[dee001]

Hello everyone, I am looking for a program that can organize this process, we have alot of files on clients organize by name but we need to scan them in and save the documents on the google drive, the dream is to scan a folder of docs in and have those docs saves in a folder by name on the google drive, we have google apps so if the 15GB per account is an issue I was thinking that we could create a few account and break the accounts up into abc, def, and so or .... Can anyone point me in a direction to make this process a bit easier ... any suggestions or recommendations is greatly appreciated

 

[Encrypted Existence]

If you already have google drive installed on your PC then you should be able to point the scanner to the google drive folder and organize to your liking.

 

[dee001]

Thanks I am just hoping we can find some sort of software so it not as many steps to get everything organize, right now that way the user will scan a folder of docs then have to go to the pc rename those files and then move them to a folder on the google drive .... I am not sure how software could make this step easier but really would love to find one, we have a lot of clients folders to scan in

 

[drpcfix]

If you use a fancy scanner you can have it one-button put a PDF in the folder you want, none of them will name the files - that's always a separate step.

We always setup a big copy machine (like this: https://www.google.com/search?q=kyo...ved=0ahUKEwixofuqy9fMAhVWzWMKHdbnAuYQ_AUIBygC )

To scan to a LAN FTP server, which was sharing a folder inside dropbox (or google drive) - so one touch on the copier would feed in a stack of paper right into dropbox in a folder called INBOX - where ppl could rename and move from any computer

 

[dee001]

If you use a fancy scanner you can have it one-button put a PDF in the folder you want, none of them will name the files - that's always a separate step.

We always setup a big copy machine (like this: https://www.google.com/search?q=kyo...ved=0ahUKEwixofuqy9fMAhVWzWMKHdbnAuYQ_AUIBygC )

To scan to a LAN FTP server, which was sharing a folder inside dropbox (or google drive) - so one touch on the copier would feed in a stack of paper right into dropbox in a folder called INBOX - where ppl could rename and move from any computer

So you don't think I can find software that will name and organize the documents in folders. I am debating on how I should go about this I was planning on allowing each staff memeber to scan in their own files and have a pc setup and allow them to rename each document then put those docs in a folder but my concern is a learning curve for each employee, some it may be easier to do it myself..... any suggestions

 

[drpcfix]

So you don't think I can find software that will name and organize the documents in folders. I am debating on how I should go about this I was planning on allowing each staff memeber to scan in their own files and have a pc setup and allow them to rename each document then put those docs in a folder but my concern is a learning curve for each employee, some it may be easier to do it myself..... any suggestions

What do you mean by name and organize? Most software can prompt for a name - and you type it in.. I've never seen a software to like - detect you just scanned a Utility invoice from May 2016 - and name the file "puget-sound-energy-utility-invoice-may-2016.pdf" and put it in the expenses/2016 folder.

Ppl have to do that themselves at time of scan, or in batches later - if someone knows of a software to do this - omg let me give them all my money..

 

[Markverhyden]

What do you mean by name and organize? Most software can prompt for a name - and you type it in.. I've never seen a software to like - detect you just scanned a Utility invoice from May 2016 - and name the file "puget-sound-energy-utility-invoice-may-2016.pdf" and put it in the expenses/2016 folder.

Ppl have to do that themselves at time of scan, or in batches later - if someone knows of a software to do this - omg let me give them all my money..

https://www.abbyy.com/ocr-sdk-embedded/file-naming/

Can I just email you an invoice for my commision? LOL!!!

There are actually some other options as well. Just Google "scan to ocr to name file"

 

[nlinecomputers]

Thanks I am just hoping we can find some sort of software so it not as many steps to get everything organize, right now that way the user will scan a folder of docs then have to go to the pc rename those files and then move them to a folder on the google drive .... I am not sure how software could make this step easier but really would love to find one, we have a lot of clients folders to scan in

Google drives don't sync? I do this with dropbox. I have folders set to sync to dropbox and any file that arrives there on my local PC is synced to the cloud automagically. Don't need to do anything other than place it in the proper folder.

 

[seedubya]

Google drives don't sync? I do this with dropbox. I have folders set to sync to dropbox and any file that arrives there on my local PC is synced to the cloud automagically. Don't need to do anything other than place it in the proper folder.

They sync alright........

 

[drpcfix]

https://www.abbyy.com/ocr-sdk-embedded/file-naming/

Can I just email you an invoice for my commision? LOL!!!

There are actually some other options as well. Just Google "scan to ocr to name file"

This is an SDK - is there a product someone can use with this in it??

 

[seedubya]

This is an SDK - is there a product someone can use with this in it??

Apparently this can rename docs based on index fields but that's all I can easily find.

 

[fencepost]

The Neat software does this with receipts and such scanned into it, but I don't know if it can do the same kind of thing with scans going to PDF (I also haven't used it in years). Be wary, last time I used it it was kind of a "sink" for your scans - it's designed to keep everything in its internal proprietary database.

You might find similar features in other receipt scanning software.

I've put a fair amount of thought into building some software to do this targeted at businesses (medical practices and lawyers in particular), but haven't actually started coding anything yet or figured out a viable business plan.

 

[drpcfix]

zooming out, the ask is for a solution to make this all "less work" - if there is a software that will save a step - that's awesome, I don't know of one - and it looks like some claim to do it.

It's nice when you have a fuji snap scan or a copy machine, and the act of scanning a stack of docs to pdf is one button - if you can press one more button and get files named and sorted - that would be cooler..