Vicenarian
Active Member
- Reaction score
- 19
Client has 10-12 'offices' (in very close proximity) with 2-3 computers at each office for staff to use (mainly for web browsing, occasionally reading company documents, newsletters, etc.). The manager of the organization needs to distribute a document to all of these computers for the staff to use. They don't have a server or anything like that.
Now, obviously I could go around with the document on a USB drive and copy the file to all the PCs. However, what I'd like to do is set up a system so that future documents, etc. can be distributed to each computer without having to physically be there to copy them over.
Right now, the organization doesn't have a working website, and the staff don't have individual email accounts, or anything like that, for the business. So, emailing all the staff a copy of the documents, etc. isn't really a very elegant solution. Plus, the staff would then still have to download the attachment, and save it to the computer. It would be best to have the file somehow saved automatically to each staff PC, without them having to do anything.
I'd like to set this organization up with Google apps or something of that sort in the long term, but for now I'm thinking about creating a centralized Dropbox account, and setting it up on each of the computers. So, when the manager needs to, he can upload a document to the Dropbox, and each of the staff computers get that document synced to them automatically. The only thing I don't like about this is that the staff could potentially upload whatever else they want to the dropbox folder, or they could (accidentally) delete something in that folder, or whatever. It would be nice to give the manager read/write access, and the staff read-only access.
Anyway, sorry for the long post. Any suggestions you could offer would be appreciated.
Now, obviously I could go around with the document on a USB drive and copy the file to all the PCs. However, what I'd like to do is set up a system so that future documents, etc. can be distributed to each computer without having to physically be there to copy them over.
Right now, the organization doesn't have a working website, and the staff don't have individual email accounts, or anything like that, for the business. So, emailing all the staff a copy of the documents, etc. isn't really a very elegant solution. Plus, the staff would then still have to download the attachment, and save it to the computer. It would be best to have the file somehow saved automatically to each staff PC, without them having to do anything.
I'd like to set this organization up with Google apps or something of that sort in the long term, but for now I'm thinking about creating a centralized Dropbox account, and setting it up on each of the computers. So, when the manager needs to, he can upload a document to the Dropbox, and each of the staff computers get that document synced to them automatically. The only thing I don't like about this is that the staff could potentially upload whatever else they want to the dropbox folder, or they could (accidentally) delete something in that folder, or whatever. It would be nice to give the manager read/write access, and the staff read-only access.
Anyway, sorry for the long post. Any suggestions you could offer would be appreciated.
Last edited:
At least in the everyone sign up for a free email account through a central provider such as outlook.com or gmail.com that then gives the storage and access sharing abilities for free.
