Outlook message migration
- Thread starter Theo
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YeOldeStonecat
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Right within Outlook, file...import....from file...PST...point to it, pull it into his mailbox up in Exchange.
http://office.microsoft.com/en-us/o...pst-HA102538008.aspx?CTT=5&origin=HA103169067
http://office.microsoft.com/en-us/o...pst-HA102538008.aspx?CTT=5&origin=HA103169067
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Note that this will take a *long* time.
You'll see the transfer window pop up, similar to when you move/copy files in windows explorer, and you will probably see outlook "Not Responding."
Leave it alone. Even though it says "not responding" it is in fact working.
This is something you should do when the client can be away from their computer for at least several hours.
What I experienced in my most recent move from POP to a hosted exchange, is the emails moved over into the exchange profile quite quickly, but then still synced with the server in the background. Looks like they just got stored/cached locally and still had to actually upload to the server.
One user who had about 1.6GB of emails, took about 3+ hours to fully sync with the server, and this was over a pretty quick cable connection.
You'll see the transfer window pop up, similar to when you move/copy files in windows explorer, and you will probably see outlook "Not Responding."
Leave it alone. Even though it says "not responding" it is in fact working.
This is something you should do when the client can be away from their computer for at least several hours.
What I experienced in my most recent move from POP to a hosted exchange, is the emails moved over into the exchange profile quite quickly, but then still synced with the server in the background. Looks like they just got stored/cached locally and still had to actually upload to the server.
One user who had about 1.6GB of emails, took about 3+ hours to fully sync with the server, and this was over a pretty quick cable connection.
So will that hang outlook until the entirety of the pst file is uploaded? The client is on dsl so the upload may take a long time, even for a weekend.
Do you know of a program that will let you pick and choose a little more so I could batch it up or delelect some stuff?
If you open/add the PST into the exchange profile, you can open it up, browse the folder structure and only copy over those folders you want/need.
Yes, it will render outlook unusable until it's done uploading that entire file or individual folder.
Yes, it will render outlook unusable until it's done uploading that entire file or individual folder.
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http://www.mailstore.com/
This program is supposed to be able to help with migration. I'm not sure how/if it would handle multiple mailboxes though, if you have more than one.
If he has a DSL connection and the connection at your home or office is better, I would definitely take his PST with you and do it on a separate machine or VM.
Trust me, it will take FOREVER to upload several GB over a DSL connection, of course.
This program is supposed to be able to help with migration. I'm not sure how/if it would handle multiple mailboxes though, if you have more than one.
If he has a DSL connection and the connection at your home or office is better, I would definitely take his PST with you and do it on a separate machine or VM.
Trust me, it will take FOREVER to upload several GB over a DSL connection, of course.
YeOldeStonecat
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How much it will "hang" depends on many factors.
*The health of the computer you're working on....
*Amount of cores of that computer, and if it's 32 or 64 bit Office, as well as how much memory of course..the more, the better...as Outlook can put more working data up in system memory to move it better instead of hitting the HDD like a mofo.
*Antivirus on that computer...and how intrusive, or not, it is in Outlook (you may want to disable its realtime and Outlook integration while uploading this) (Hosted Exchange has its own antivirus which is quite good, so I would not worry)
*The speed of the internet connection you're doing this on, specifically upload speed
*The power of the router you're working behind, current load on it from other stuff going on on that network, and its ability to handle many concurrent sessions (Outlook < = > Exchange can put a good load on it)
*Do the upload over a wired ethernet connection and not their wireless connection. You don't want something to fall sleep or drop the connection at all during the process, especially if it's an unattended upload. Make sure power saving stuff is turned off for this process.
Outlooks native import from PST feature allows you to cherry pick a bit...but honestly I don't like getting into customers e-mail like that...I don't know what they want to keep or not, and if you have gigs and gigs of e-mail to sift through...how can you expect to sort this out with them? It would take hours of discussion and looking. Just grab the whole dang thing and upload it.
When all done, make sure Outlook has closed the PST (personal folder)...so your client doesn't get confused as to which mailbox they should work in.
When done, move his original PST elsewhere out of the Outlook folder, I usually put it in something like C:\Download. Just to keep the Outlook directory in the users profile a bit cleaner. Maybe burn a copy to disk as a backup of current mails. "just in case".
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