Charging for Consultations

thecomputerguy

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I had a referral over to a client from a previous residential client to a Law Office who is going be relocating their offices and wanted help setting up their equipment at the new office. I immediately became suspicious when at the very end of the conversation he mentioned they were on a "really tight budget".

So I give her a call and some more red flags start coming up. She needs her patch panel moved (which honestly sounds like a complete re-wire), and they do not yet have an account with an internet provider because she does not know who services the area as her current ISP doesn't provide service at her new office, and they don't have a phone provider lined up. Then another red flag, they are moving their offices in 6 days.

Sometimes I don't charge for consults, but she and this job sound like it could be a heavily demanding PITA job.

I told her that it's hard to quote how long it would take to setup and make everything perfect at the new office blindly (8 computers, a main printer, setup a new network, and personal printers for all computers). But I told her I would guesstimate probably about 5-6 hours on my end once I've taken all the equipment to the new office, to which I got a long sigh.

I told her I would need to have my wiring guy come out and do an estimate and based on what he has quoted me before I told her probably about $700-$900 and probably half a day, which would include any new equipment recommended or required, to which I got another sigh.

So I explain to her that it would probably be worthwhile to have me come out for an hour or two to help her make some sense of whats going on and give her some direction as to what is going to need to be done, what is going to need to be wired, help her research an ISP and phone provider, and help her get a plan together to make the move as smooth as possible.

"So how much does a consultation cost?"

"Well it's just my normal hourly rate"

She said, well I didn't think we'd have to pay for a consultation so I'll have to check with my partner and see about spending more for a consult.

They are about 30 minutes away, and if I was just popping by to take a quick look I probably wouldn't charge. But this lady has no idea what she is doing, isn't prepared for the move at all in 6 days, has no internet, no phones, no direction, no plan. I just said, "Well how long are you going to be at the new office?"

She says, "At least 5 years, its a 5 year lease."

I just said, "So in my opinion it would probably be a good idea to get someone out there to make sure you have a plan to move, and a plan to make sure you are setup right for the next 5 years, and in my opinion that is worth an hour or two of my time."

Plus I hate going in blind anyways.

So I just think that this job reeks of red flags, and a cheap customer. Sometimes I don't charge for consultations but given how screwed she is, and how it needs to be done two weeks ago, she basically needs someone to come in and line this whole move up for her otherwise she is going to have a hell of a move.

So what do you all think? Do you charge for consults? Would you have charged for this one?
 
Could you possibly find something better to do? This sounds like a real headache and possibly a problem getting your money. Lawyers are notorious for doing things cheap and not paying their bills... (take me to court).
I suggest you walk away from this fiasco. It doesn't sound like they know what they're doing.
 
I agree - too may red flags. She looks like one of the worst types of customer. I would walk away from the job (actually run away as fast as possible).
If you decide to do the work I would charge hourly, paid in advance, including a charge for any consultations / site surveys.
 
If they don't want to pay for an onsite consult that is the end of the conversation. I wouldn't have given any info over the phone.

"Have me come out for an hour and I will come up with a plan. Also can you take pictures of the current equipment and wiring at the new location. "

If they said well we don't want to pay for a consultation then that would be the end of it. The problem is you already gave her info so she doesn't need to pay you to confirm what you are already estimating.

Also large jobs should be bid as a flat rate. That way they can budget for it. Sometimes you come out ahead and some times you make less.

I did a 8 person email migration last weekend for 1000. I was onsite for an hour and spend about 5 hours at my office doing the transfer and watching hourglasses. I have had 4 questions or calls in the last couple days and those were all included.
 
Any reasonable person would pay for your consultation.

As said before, you've already given her free information and if she had any sense at all she would want everything sorted properly and with minimum fuss - especially as it's such a rush job. I hope she's better at her job than she is at forward planning.

I wonder if she may have had someone else originally and they pulled out?

Major PITA.
 
If you do decide to go on the job, sell her a prepaid block of hours before hand as a retainer. She works on this model and you should too for this case that way it ensures you will be paid because it would be ahead of time


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Good luck getting paid. I've seen that before. Chronically disorganised, chronically time poor, chronically running late, chronic mis-manager. She'll use that to pressure you into doing things you don't want to do because you'll feel sorry for her. She'll pressure you into taking shortcuts and blame you when things go wrong and use that to avoid paying you and string you along for ages. The sighs is basically emotional blackmail, again trying to make you do things you don't want to do.

Initial consultation is the starting point. If she doesn't want to pay for that then you don't have a starting point so you logically can't proceed.
 
I think I would have told her... "Sorry, I don't work Pro bono ..."

OH YES! I love this!

There are just too many red flags with this, just reeking of a big cluster. She didn't want to pay for the consultation and you still gave her good information. Should she have a change of heart I would setup a block of hours and want to get paid up front for at least a portion of it.

She seems to be the type that would dodge payments.
 
*You're under charging. Study current network and setup, figure out layout at new office, setup new office, document new office, deal with ordering bandwidth, get new internet installed, configured, deal with possible SMTP changes for mail client on new bandwidth, answer couple of calls from the first week of running in the new office. Transport fees, gas. I'd be more north of 1500 bucks.
*Proceed with caution

Not supposed to take patch panels with you, that leaves "abandoned cable", which, depending on the state and/or town codes...ain't good.
Vacating tenants should always leave network wiring behind...intact.
Costs less to purchase a new patch panel than to pay you to remove the old one and move it and reinstall it. Plus a new one will likely be newer rating, and in better condition and more reliable anyways.

Did I say "proceed with caution"?
Yeah..lawyers are notoriously cheap clients. out of the 1/2 dozen or so law office clients of mine..I've had 1x good one...that wanted to do things right, get best of the best equipment. And I met my current wife there! :D
 
Personally, I would let her know that you are not willing to take on the job unless she also pays for a consult of 1 to 2 hours. Explain to her with out a proper plan and going in completely blind it will likely significantly extend the amount of time you will be on site . If you have to leave to get supplies or make a second trip because of ISP she will also inure multiple trip charges.
I would follow that up with a required deposit of at least 50% of your charges and payment in full for your wiring guy.
 
Generally speaking I charge a flat 1 hour, plus trip charge if needed, for a consultation for a new customer. And payment upon completion of services for each trip.

But, as others have said, this is not sounding promising.
 
I agree with many of our peers here. If by chance you decide to take this on, get a deposit immediately. As others have said, lawyers are tough to get payment from. I have 2 different law offices and they are both the same way.

On the note of "moving the patch panel" No, just no. Buy new every time. Re-punching a patch panel or clearing debris of old cable is a headache. @YeOldeStonecat nailed it with cost. Its cheaper and easier on you.

Office moves are laborious and expensive. Period. If she "sighs" at this, she couldn't afford to move in the first place. Personally, given my existing client work load, I'd take a hard pass and keep the years it would take off my life intact.
 
I've heard many horror stories in regards to working with lawyer's offices...seems like they rank right up there with those rent-to-own places, of which I turned down repairs for in the past. Funny how they don't seem to care about giving their profession a black eye like that.

I guess their response would be.... "So sue me..." :D

At any rate, if I EVER did work for an attorny, I would be certain to get payment up front & then credit back to them the unused amount.
 
Two expressions I've learned to use in business, as my line of work isn't very cheap.
  1. Do you like getting paid for the hours you work? (allow for response) Well so do I, and that's why I can't do it for free.
  2. My services aren't for everyone, I cater to those who want quality service. If you're on that tight of budget perhaps you should try Craigslist.
Often out of sheer pride, they'll end up going ahead and agree to pay you.
 
Two expressions I've learned to use in business, as my line of work isn't very cheap.
  1. Do you like getting paid for the hours you work? (allow for response) Well so do I, and that's why I can't do it for free.
  2. My services aren't for everyone, I cater to those who want quality service. If you're on that tight of budget perhaps you should try Craigslist.
Often out of sheer pride, they'll end up going ahead and agree to pay you.

LOL. Ill have to borrow this.
 
Run far far away as fast as you can. If it's a 30 minute drive, that's an hour of your day there and back, plus another hour of time, not to mention gas. Yeah, definitely bill an hour. In fact, bill call out fee plus time. So they would be getting a deal. The sighs and all that, sounds like she's going to be a cheapskate. Don't bother. I worked with a client once who was similar, their "server" was some old windows XP system sharing the files out, probably no type of a backup. Yeah....RUN!
 
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